Clerical Assistant 2 - Undergraduate Nursing (Part-time, Sayre Campus)

Company: Commonwealth University
Location: Mansfield
Posted on: June 29, 2025

Job Description:

Posting Details Posting NumberS282Classification TitleClerical Assistant 2Working Title Clerical Assistant 2 - Undergraduate Nursing (Part-time, Sayre Campus)DepartmentNursing - UndergraduateHome CampusMansfieldCitySayreStatePennsylvaniaZip Code18840Bargaining UnitAFSCME - Agreement Work LocationOtherPosition TypeStaffTemporary/ PermanentPermanentFull-time/ Part-timePart-TimeIf Part-time, specify percentage (Examples: 0.75; 0.50; 0.25)48%, 18 hours per weekBenefits The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:Medical and prescription drug benefits.Generous retirement plans, two options:Alternative Retirement Plan (ARP)State Employees’ Retirement System (SERS)Tuition benefits for employees and dependents.Paid time off.Employer-paid dental and vision benefits.Employer-paid life insurance.Voluntary insurances and additional retirement programs.*Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits.To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.Start TimeVariesEnd TimeVariesHours Per Week18 hours per weekDays Worked (Check all that apply)Mon, Tues, Wed, Thurs, Fri, VariesSalary$18.05/hour / in accordance with the AFSCME CBAAnticipated Start DateJuly 2025Anticipated End DateN/A Position Summary Information Position PurposeThis is a 12-month, part-time position (18 hours/week) under the direct supervision of the Chair of the Department of Undergraduate Nursing. This position provides clerical, and office support within the Nursing/Radiology/Respiratory programs on the Guthrie/Sayre Campus to ensure its operations are conducted efficiently and effectively.Description of DutiesOverview of Clerical/Support Task categories:Provide clerical support to the faculty of the Nursing Undergraduate Department, Radiology and Respiratory programs on the Guthrie/Sayre Campus.Types a variety of communications, i.e., letters, e-mails, and may occasionally type exams as needed.Runs a variety of reports as requested by respective department chairpersons.Screen and route calls and questions to the proper faculty/advisor, staff or cooperating facility. Distribute/ sort campus and U.S. mail for departments, answering general correspondence.Assists in planning, preparing, and taking minutes for Department and committee meetings.Prepare and submit office supply order, APR and Contract Service Requests for the Nursing and Respiratory/Radiology departments.Request room reservations for departments as needed and assists with scheduling.Complete the monthly balancing of the purchase card (p-card) statements for both the nursing and Respiratory and Radiology departments.Oversee office equipment operations, i.e. supplies order, service calls, copy count report, simulation lab, etc.Anticipate and determine office supply needs for Guthrie/Sayre including requests from faculty.Monitor office supply inventory, prepare supply requisitions.Assist faculty members in the completion of travel request forms to include proper cost estimates, completion of travel vouchers, reservation of rental vehicles, and complete expense forms for travel to appropriate campuses.Assist in the purchase and acquisition of major equipment to include obtaining quotes from vendors, investigate institutional funding sources, make recommendations to the department chair, complete the steps for purchases to include the completion of academic equipment form requests. The completion of service and standard requisitions in Source Point, serve as the initial contact for receipt of major equipment for the Clearfield campus.Attend the Guthrie/Sayre staff meetings.Conducts dormitory tours at the Sayre site.Coordinates with admissions department and program directors to arrange student visits at the Sayre site.Assigns advisees to appropriate advisor for Respiratory and Radiology.Other duties as assigned. Nursing Department Specific tasks:Process purchase order requests for ordering all office supplies for faculty and medical/surgical supplies for student labs and any billing that must go through Guthrie/Robert Packer Hospital.Pinning Ceremony: Arrange for school rental and catering. Provides guidance for students for fundraising for the ceremony. Create invitation list and develop invitation design sent to printer. Work with printer for invitations and program. Organize seating arrangements.Filing and maintaining student records in accordance Accredited Commission (ACEN/CCNE) and University guidelines.Maintain and distribute scholarship information to the nursing students, and assist with student nursing scholarship process.Update nursing policies and handbooks as directed by faculty.Assigns advisees to faculty as directed by the Undergraduate Nursing Chair.Tracks academic records of students and forwards to faculty advisors and Chair.Meets with potential nursing students and provides information and campus tours.Develops and emails the Monday Morning Updates to faculty and students.Independently works with outside agencies (hospitals, sites, etc. to allow them to be on campus to solicit our students to work for their organizations, this would encompass emailing students and providing space and time to meet with students to have optimal contact. Work with Director of Career and Professional Engagement to assure events are well attended by providing information, flyers, etc. via email and posted throughout the department.Onboarding nursing students per agency clinical requirements.Work with the Search & Screen Committee to complete PCFs that matches job requested, and send information in PeopleAdmin.Communicate with and support adjunct faculty.Support Chairperson/Assistant Chair with scheduling of appointments to support students.The Position Purpose and Description of Duties sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above.Decision MakingIn this position, it is important to have the ability to communicate with faculty and staff within the Nursing and Radiology/Respiratory departments across all campus locations in order to make decisions that work for the benefit of the programs.Fiscal ResponsibilityIn conjunction with department chair(s), monitors nursing program department budget to ensure budget is not depleted before year-end. Advises department chair(s) of office needs, academic equipment needs, and office priorities. Well versed in university electronic systems to encumber funds and makes purchases.Supervisory ResponsibilityN/AMinimum Requirements ProfileSix months as a Clerical Assistant 1;ORGraduation from high school; or an equivalent combination of experience and training.•This position requires keyboarding skills to meet standards for speed and accuracy.Preferred QualificationsApplicant Rating CriteriaKnowledge, Skills & AbilitiesKnowledge of standard grammar, spelling, and punctuation.Knowledge of standard office procedures, practices, conduct and actions necessary in maintaining harmonious working relationships, and of the types, organization and use of standard office files, logs, forms and letter formats.Skill in typing at a minimum speed rate of 50 words per minute and in the operation of various computers/software packages to produce finished copy of a variety of typing assignments.Ability to understand and follow oral and written instructions.Ability to organize and prioritize work in a manner which insures smooth processing and accomplishment of priority items on schedule.Ability to make duty-oriented decisions on the basis of well-defined standards and precedents.Ability to compose letters and correspondence from both verbal or written outlines and notes.Ability to operate office machines such as an adding machine, photocopier, and fax machines.Ability to screen incoming telephone calls for departmental faculty; handle routine requests for information; direct callers and visitors to appropriate departmental faculty; records messages for faculty.Ability to proofread typed materials to insure documents are grammatically and typographically correct, complete, and adhere to departmental guidelines.Ability to prepare and process various forms including purchase orders and maintenance work orders.Proficient knowledge of Microsoft Office products.Ability to learn new software programs used by Commonwealth University.Essential FunctionsSittingWorking indoorFrequent lifting of objects weighing less than 5 poundsOccasional lifting of objects weighing less than 25 poundsReaching for objects at or above shoulder levelOccasional twisting at waist or stretching to reach objectsBasic math skills; ability to read and understand written documentsWriting skills in preparing and organizing documentsSensory skills; visual, hearing, and speechKeyboard skills Posting Detail Information Open Date mm-dd-yyyy05/27/2025Close Date mm-dd-yyyyOpen Until FilledYesSpecial Instructions to ApplicantsFor full consideration, applications must be received by June 5, 2025.Finalists for this position must communicate well and successfully complete an interview process.Completing this search is contingent upon available funding.Background ClearancesOffers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.Diversity StatementAt Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:• Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.• Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.• Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.Title IX/CleryThe University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu), to coordinate the University’s compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University’s compliance with the VAWA-related Clery reporting requirements. For information on the University’s crime statistics, which is available in a publication called “Annual Security Report”, please contact Commonwealth University – Bloomsburg Police at 570-389-2211, Commonwealth University – Mansfield Police at 570-662-4900, or Commonwealth University – Lock Haven Police at 570-484-2278 or by accessing the following website: https://www.commonwealthu.edu/offices-directory/university-police/annual-security-report. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.About Commonwealth University of PAThe Power of Three Bloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.Quick Linkhttps://commonwealthu.peopleadmin.com/postings/4042 Salary: . Date posted: 06/20/2025

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