Poster Distribution Assistant

Company: National Center for Missing & Exploited Children
Location: Utica
Posted on: February 8, 2020

Job Description:

TITLE*:* Poster Distribution Assistant (Mohawk Valley)LOCATION: *Utica, New York*FLSA*:* Non Exempt / Part-timeDIVISION*:* Strategic Advancement & Partnerships (SAP)TRAVEL REQUIREMENT:10%HOURS and SCHEDULE:Part-time hours are flexible, expected 16 hours weekly Monday Friday with some flexibility as needed and approved by Supervisor.REPORTS TO:Reportsto the Office Coordinator of the Mohawk Valley Office.SUPERVISION EXERCISED:NoneRESPONSIBILITY FOR PUBLIC CONTACT:Contact requiring courtesy, discretion, and sound judgment.LICENSING AND CERTIFICATION:NoneGENERAL DESCRIPTION:Position is primarily responsible for supporting the activities of the Office Coordinator. Position responsible for assisting with the targeted poster distribution program and performing daily officefunctions in the Mohawk Valley Office.ESSENTIAL DUTIES AND RESPONSIBILITIES*:*Assist in all activities related to the nationwide distribution of posters of missing children including training, scheduling and monitoring activities of interns and volunteers.Meet and greet volunteers and visitors in the Mohawk Valley office.Assist in maintaining computer systems and branch databases.Maintain adequate inventory of office, kitchen, building and educational supplies.Produce and distribute correspondence as needed in the absence of the Office Coordinator.Maintain adequate inventory of brochures, including the distribution and tracking of materials as necessary.Assist in oversight of the daily volunteer efforts of the Mohawk Valley office and promote effective responsive relationships with volunteers and volunteer support agencies.Assist in tracking volunteer hours and maintaining a current volunteer database.Transport posters from the Mohawk Valley office in Utica, NY to the local US Postal office for mail distribution.Answer all incoming telephone calls and general agency questions.Provide word processing, filing and general office support to the Program Director as needed.Provide support to special event efforts as needed under the direction of the Office Coordinator and Program Director.Communicate with co-workers, management, law enforcement officials, and others in a courteous and a professional manner.Respond promptly when returning telephone calls and replying to correspondence and faxes.Conform with and abide by all regulations, policies and work procedures and instructions.EDUCATION AND EXPERIENCE*:*High school diploma or the equivalent.A minimum of two (2) years of office experience in public interaction, data management, and administrative support duties.KNOWLEDGE, SKILLS AND ABILITIES*:*Excellent computer and data processing skills with knowledge of Microsoft Office and familiarity with office equipment.Strong attention to detail and a high degree of accuracy.Strong scheduling, organizational and interpersonal skills, to include time lined projects.Demonstrated ability to communicate effectively both verbally and in writing.Experiencing in handling the public on the phone.Filing, record keeping, invoicing and inventory control experience.Ability to work flexible hours.Ability to travel as required.Pay Type: Hourly

Keywords: National Center for Missing & Exploited Children, Utica , Poster Distribution Assistant, Professions , Utica, New York