Document Coordinator

Company: Fusco Personnel Inc.
Location: Albany
Posted on: June 4, 2025

Job Description:

Database Coordinator

The following information aims to provide potential candidates with a better understanding of the requirements for this role.
Albany, NY

We are currently seeking a Database Coordinator on behalf of a well-respected nonprofit organization in the Capital Region. This position plays a vital role within the Development & Communications team by managing donor data to support overall fundraising operations and success. The Database Coordinator will process gifts and pledges, generate donor communications and reports, reconcile donor and financial records, and maintain the integrity and accuracy of the donor database.

This is a full-time, non-exempt role reporting directly to the Director of Development & Communications.

Duties and Responsibilities:
Serve as a key member of the Development & Communications team
Process all incoming donations, pledges, memorial and tribute gifts, and matching gifts
Generate gift acknowledgements, invoices, and pledge reminders
Maintain accurate donor records and handle updates and inquiries
Oversee and manage the organization's donor database (Blackbaud Raiser's Edge)Ensure data accuracy, consistency, and completeness through daily data entry
Provide training and technical assistance to internal database users


Collaborate with fundraising and communications staff, board members, and volunteersPrepare donor lists and conduct data analysis to support fundraising efforts
Produce reports and dashboards to guide strategy and outreach
Assist with content creation, proofreading, and editing as needed


Coordinate with finance and operations teams to reconcile donation records and ensure proper coding
Support other administrative and development functions as needed


Qualifications:
High school diploma or GED required; bachelor's degree preferred
At least 2 years of experience in a data-focused role, preferably within a fundraising or nonprofit setting
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Strong experience working with donor database systems, particularly Blackbaud Raiser's Edge
Excellent attention to detail and organizational skills
Strong written and verbal communication abilities
Ability to manage multiple priorities under tight deadlines
Familiarity with accounts receivable, invoicing, budgeting, and financial reporting is a plus


Ideal Candidate Traits:
Warm, professional demeanor with a collaborative spirit
Strong interpersonal skills for working with donors, staff, volunteers, and community members
A service-oriented mindset with the ability to anticipate needs and respond with care
Passion for supporting mission-driven work that positively impacts families and communities


Salary:
$22.00-$25.00/hr

Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff.

Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level - consider contacting our experts.

Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer

Keywords: Fusco Personnel Inc., Utica , Document Coordinator, Other , Albany, New York