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Principal Account Clerk - Business Office

Company: Mohawk Valley Community College
Location: Utica
Posted on: March 15, 2020

Job Description:

Qualifications:Full performance knowledge, skills, abilities and personal characteristics: Thorough knowledge of modern methods used in keeping and reviewing financial accounts and records; thorough knowledge of office terminology, procedures and equipment; thorough knowledge of English and business arithmetic; ability to plan, assign and supervise the work of account keeping and clerical assistants; ability to understand and carry out complex oral and written directions; ability to make arithmetic computations rapidly and accurately; ability to prepare correspondence and reports; good judgment in solving complex account keeping problems; a high degree of accuracy.Minimum Qualifications:(A) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in Accounting, Business Administration, Economics or related field, including or supplemented by 12 semester credit hours in accounting; OR(B) Successful completion of sixty (60) semester credit hours at a regionally accredited or New York State registered college or university, including or supplemented by 12 semester credit hours in accounting, ANDtwo (2) years of experience in maintaining and checking a variety of financial accounts and records/reports; one (1) year of which shall have been in a supervisory capacity; OR(C) Graduation from high school or possession of a high school equivalency diploma AND four (4) years of experience, as listed in (B) above; two (2) years of which shall have been in a supervisory capacity.Duties:This is a provisional appointment. The successful candidates will be required to complete an Oneida County Civil Service Application for approval ; as well as, apply and take the competitive Oneida County exam and be one of the top three candidates.Employees in this class plan, assign, review and supervise account-keeping activities, checking of records, clerical activities of alarge or complex unit, and independently perform the more difficult and responsibleaccount-keeping, checking of records and clerical functions. The work is performed undergeneral supervision, and in accordance with established objectives, policies and detailedprocedures; however, employees in this class frequently exercise independent judgment incarrying out work responsibilities. Difficulttechnical or policy problems are referred to asupervisor for a decision. Regular contacts with persons in other departments andoccasional contacts with persons outside theCounty or Agency are required to obtain orfurnish information. Supervision is exercised over account-keeping and other clericalemployees. Incumbent performs related work as required.Specific duties:

  • Accepts and processes in-person, mail, & phone student/miscellaneous payments at Business Office front counter;
  • Answers questions re: student bills, due dates, refund dates, refund amounts and holds;
  • Answers questions to clarify regulations of Certificates of Residence for all 62 New York State counties and credit their student account;
  • Answers any questions relating to student tuition & fee, dorm, meal, athletic, delinquent and aged balances;
  • Answers any 1098-T questions relative to student/parent and I.R.S. preparers relative to Credit for Lifetime Learning, American Opportunity Credit, or a tuition and fees deduction taxes;
  • Processes payments and answer questions regarding library fines & gym receipts
  • Answers payment questions;
  • Disburses and replenishes petty cash fund;
  • Processes vending machine, cell phone tower rental revenues, Office Services payments, recycling revenues, and work-study revenues;
  • Answers automated payment plan questions;
  • Processes all federal grant & loan deposits;
  • Processes all chargeback payments & assist in the processing of semester chargebacks;
  • Prepares invoices.Special Instructions to Applicants:The successful candidates will be required to complete an Oneida County Civil Service Application for approval ; as well as, apply and take the competitive Oneida County exam and be one of the top three candidates. MVCC does not discriminate. MVCC is an affirmative action, equal opportunity employer. Women, minorities, veterans, and people with disabilities are encouraged to apply. MVCC offers a comprehensive employee enrichment program. Official academic transcripts required upon hire.Review of applications will begin on the review start date and will continue until successful candidates have been identified.Position Title: Principal Account Clerk - Business OfficeSalary: $29,910Review Start Date: 3/17/2020

Keywords: Mohawk Valley Community College, Utica , Principal Account Clerk - Business Office, Education / Teaching , Utica, New York

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