Administrative Assistant
Company: Rescue Mission Of Utica Ny
Location: Utica
Posted on: April 1, 2026
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Job Description:
JOB TITLE: Administrative Assistant DEPARTMENT : Enriched Living
Center (ELC) FLSA CLASSIFICATION : Full-time / Non-Exempt REPORTS
TO : Program Director ELC DATE: June 2025 JOB SUMMARY: The Enriched
Living Center is a 52-bed, long-term residence for people with a
diagnosis of mental illness. The Administrative Assistant is to act
as the first point of contact (in person or via telephone) for
visitors to the Enriched Living Center. The Administrative
Assistant’s primary responsibility is to convey a professional and
compassionate image of the ELC to visitors and residents. ESSENTIAL
JOB FUNCTIONS: Welcome visitors, determine their needs, and answer
any questions. Answer phone calls and respond to them or direct
them accordingly. Maintain designated ELC building office machines:
monitor copy-paper supply; restock all supplies as needed; etc.
Assist with any clerical projects as needed. Help Director assist
in the organization of any documents or files that Director is
responsible for. Generate reports and analyze reports at the
request of the Program Director, including but not limited to;
Board Reports, Risk Management reports, OMH survey, and units of
service reports Coordinate and maintain records for staff and
resident keys. Setup and coordinate meetings and conferences.
Processing petty cash for monthly reimbursement. Assist in
preparation of materials for Enriched Living Resident Council
Meeting and Risk Management Meeting Responding to staff requests
for administrative support as needed Prepare and schedule
interviews for applicants and assist with follow up to Human
Resources Communicate as necessary with Rescue Mission staff, and
vendors Maintain confidentiality of all resident information.
Monitor visitor sign in book and cameras screens. Process and
distribute all incoming and outgoing mail Retrieve mail from the
administration building as requested. Monitor the open radio policy
during emergencies Coordinate all SPOAAs with Program Director
Complete Purchase Orders for ordering of supplies Perform
miscellaneous tasks at the discretion of the Director. Abide by all
Mission and program and safety policies, procedures and guidelines.
Attend and participate in meetings and trainings as requested by
supervisor. Annual mandatory trainings. MINIMUM JOB QUALIFICATIONS:
High School Diploma or equivalent. Intermediate knowledge of
Microsoft Word, Excel and Outlook. Familiarity with databases. (1)
year of experience working with special populations in the area of
substance use disorder, homelessness and mental illness preferred
Current, clean and valid New York State driver’s license,
preferred. Enthusiastic support of our Mission Statement. CORE
COMPETENCIES: Experience with receptionist or clerical work Strong
oral and written communication skills Ability to take direction and
work independently Computer Literate (knowledge of MS Word),
ability to use copier and fax machines Compassionate, caring
demeanor. Ability to remain calm under pressure. Strong attention
to detail. Ability to set appropriate boundaries with residents.
Strong oral communication skills. Team player. Status/Hours: Full
Time, Monday - Friday, 8am-4pm, 40 hours per week Pay Rate:
$17.00-17.50 per hour Benefits: We offer a comprehensive benefit
package for eligible employees to include medical, dental, life
insurance, 401(k), voluntary benefits, paid time off, holidays and
paid training. The Rescue Mission of Utica is an equal opportunity
employer encouraging individuals with disabilities and veterans to
apply.
Keywords: Rescue Mission Of Utica Ny, Utica , Administrative Assistant, Administration, Clerical , Utica, New York
