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Administrative Assistant - Marketing and Executive Office

Company: K2 Integrity
Location: Utica
Posted on: May 16, 2022

Job Description:

K2 Integrity is seeking an administrative assistant for our marketing department and a member of the senior management team. The administrative assistant will be responsible for providing administrative support to two key senior executives, as well as assisting the marketing department with administrative tasks, coordination, and overall execution of marketing strategy and activities. The ideal candidate for this role will have excellent interpersonal, organizational and communication skills, with a desire work in a collaborative, fast-paced environment.
Responsibility:Administrative Support:

  • Manage and maintain Outlook calendars for senior executives.
  • Schedule and coordinate meetings and video/conference calls.
  • Manage and maintain contacts and client lists.
  • Coordinate domestic/international travel, including transportation and hotel accommodations, dining reservations, and registrations for meeting and events; develop and modify travel itineraries quickly and accurately, informing all appropriate parties and monitoring plans.
  • Handle sensitive and/or confidential documents and information.
  • Prepare expense reports.
  • Assist with ad-hoc projects and administrative tasks such as data entry, preparation of materials, or other related clerical duties, as needed.
  • Provide back-up coverage to administrative team.Marketing:
    • Own the marketing department event calendar, ensuring department deliverables are met within expected timeframes.
    • Assist the marketing department with ordering, tracking, and stocking marketing materials.
    • Assist with the planning and logistics of events (firm sponsorships, speaking engagements, seminars/webinars, tradeshows, etc.)
      • Bachelor's degree
      • Self-starter, ability to thrive in fast paced, entrepreneurial environment.
      • Exceptional organizational skills with the ability to efficiently multitask and prioritize work.
      • Ability to work in a fast-paced environment.
      • Strong verbal and written communication skills.
      • Strong attention to detail.
      • Proficiency in Microsoft Office.

Keywords: K2 Integrity, Utica , Administrative Assistant - Marketing and Executive Office, Administration, Clerical , Utica, New York

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