Administrative Assistant

Company: Upstate Cerebral Palsy
Location: Utica
Posted on: November 18, 2021

Job Description:

ESSENTIAL RESPONSIBILITIES:

Activities include but are not limited to the following:

• Type and maintain error-free professional correspondence including letters, memos, contracts, forms, reports, logs, and charts, spreadsheets as required by the program or department.
  
• Coordinate program or department office support function; oversee work of assigned clerical staff as needed.
  
• Coordinate meetings and trainings, including booking rooms, teleconference set up, and preparation of materials.
  
• Attend committee meetings as requested, take and disseminate meeting minutes.
  
• Maintain filing system, update as needed to keep current.
  
• Generate and maintain department or program specific reports, charts, and records as directed.
  
• Process incoming telephone calls, refer to appropriate staff, take messages and respond to requests for information.
  
• Record by date incoming mail, route, and distribute.
  
• Research and requisition supplies and equipment, and verify delivery.
  
• Act as an inter and intra Agency liaison for the program or department; promote positive communications.
  
• Assist with special projects as needed.
  
  • Adhere to mandatory abuse reporting laws and HIPAA requirements.
    
  • Demonstrate ability and willingness to utilize the newest technology to aid in achievement of department goals.
    
  • Other duties as assigned.
    
    QUALIFICATIONS/EDUCATION/EXPERIENCE
    
    
    • High School Degree or equivalent.
      
    • 3-5 years of related experience.
      
    • Advanced Computer Skills (Windows, Office 365 and associated applications, Adobe Acrobat, Word, Excel, Access).
      
    • Must possess the ability to make independent decisions when circumstances are warranted.
      
    • Must possess the ability to use computers in generating reports, transcribing minutes, creating presentations, and conducting research.
      
      • Travel may be required. Must have a valid NYS Driver's License.

Keywords: Upstate Cerebral Palsy, Utica , Administrative Assistant, Administration, Clerical , Utica, New York