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Secretary to the President

Company: Mohawk Valley Community College
Location: Utica
Posted on: February 10, 2020

Job Description:

Qualifications:Comprehensive knowledge of general office terminology, procedures and equipment; comprehensive knowledge of business arithmetic and English; thorough knowledge of the organization, functions, laws, policies and regulations of the department to which assigned; ability to handle routine office details independently, including the composition of important reports, letters and memorandum without dictation; ability to maintain confidentiality; ability to plan and direct the work of others; tact and courtesy in dealing with others; initiative and resourcefulness in solution of complex problems; accuracy. Further appointed on the basis of secretarial experience, and other such qualifications, as the President of Mohawk Valley Community College may determine appropriate.Duties:The work of this class is distinguished by the fact that responsibility is involved for independently performing complex clerical operations and for relieving the President of Mohawk Valley Community College (MVCC) of administrative detail. This work calls for the frequent exercise of independent judgment, and furnishing information regarding department policies and practices. It is a position of special trust and confidence, requiring exchange of sensitive and confidential information. Correspondence duties are distinguished by the fact that may letters and communications of a routine recurring nature are composed by the incumbent, with correspondence being dictated only when new or unusual situations occur. Work will also consist of providing clerical support to the overall office and its functions. This work is performed under general supervision with detailed instruction received in instances where policies have not been determined. The work may be of a confidential nature and may involve direct supervision of lower grade secretarial and clerical personnel. Does related work as required.Typical Work Activities:

  • Engage with all members of the college and the community we serve in a manner that that is welcoming, friendly, respectful, cooperative, and collaborative.
  • Provides clerical support to the Executive Director of Organizational Culture & Wellness.
  • Receives and directs phone calls for Presidents Office.
  • Executes the maintenance of the filing system;
  • Executes the processing of purchase orders, vouchers, contracts, expense claims, etc;
  • Answers requests for administrative information and prepares office reports;
  • Keeps time and leave records;
  • Processes and distributes incoming and outgoing mail. Composes and types routinecorrespondence, applying knowledge of departmental operations and regulations;
  • Maintains calendar for the President and office staff as needed;
  • Provides superior customer service as first point of contact for the office.
  • Upon request, attends meetings and takes notes for preparation of minutes;
  • Maintains newspaper clip file of items of interest to the department;
  • Arranges travel reservations and special meetings as needed;
  • Manages webpages and related content at the direction of the Presidents Office staff;
  • Provides clerical support for Employee Recognition activities
  • Provides clerical support for the Employee Enrichment program.
  • Executes special projects and other duties as assignedOneida County Application:https://www.ocgov.net/oneida/sites/default/files/personnel/Applications/CivilServiceApplication2018.pdfSpecial Instructions to Applicants:The successful candidates will be required to complete an Oneida County Civil Service Application for approval. MVCC does not discriminate. MVCC is an affirmative action, equal opportunity employer. Women, minorities, veterans, and people with disabilities are encouraged to apply. MVCC offers a comprehensive employee enrichment program. Official academic transcripts required upon hire.Review of applications will begin on the review start date and will continue until successful candidates have been identified.Position Title: Secretary to the PresidentSalary: High $30,000sReview Start Date: 2/17/2020

Keywords: Mohawk Valley Community College, Utica , Secretary to the President, Administration, Clerical , Utica, New York

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